Project Coordinator, Marketing Services


The Marketing Services Project Coordinator is a key member of the Marketing Services team and will directly assist the team’s project managers and editors with day-to-day media and marketing responsibilities. The Marketing Services Project Coordinator will work cross-departmentally to support the execution of all custom programs. From pre-sale to project closeout, this position stays five steps ahead of everyone else no matter the task. 


Job Summary  

The Marketing Services Project Coordinator will be a creative, collaborative individual with excellent time management, organizational, and communication skills. The focus of the Marketing Services Project Coordinator role is to help the Marketing Services team provide excellent customer service to our clients and content to our audience, to support the Strategic Account Managers, and to supervise the execution of deliverables for all custom campaigns. Required expectations are to maintain consistent attention to detail in program deliverables and timelines; to communicate in a professional and timely fashion with clients, vendors, and internal departments; to support and offer open communication with the Marketing Services project managers and editors, and designated Account Manager throughout each project; to demonstrate knowledge of all Brief Media product lines; and to become fluent in all necessary software programs and functions.

Tulsa, OK or Remote
Key Responsibilities: 
  • Plan and execute custom Marketing Services projects in collaboration with Marketing Services team project managers and editors, Strategic Account Managers, and other internal departments

  • Serve as the main point of contact with the client and all internal departments

  • Facilitate internal and client meetings

  • Create and maintain internal project schedules within project management software as well as client-facing project timelines

  • Manage new contract entry process, including contract countersignature and billing and allocation schedule setup

  • Maintain inventory calendar for Marketing Services products

  • Prepare and deliver program status and wrap-up reports to clients

  • Manage daily lead reporting and delivery to clients

  • Assist in various writing and editing tasks

Skills & Qualifications: 
  • Excellent customer service skills

  • Exceptional organizational and project management skills

  • Detail oriented, with the ability to manage and meet deadlines 

  • Ability to facilitate meetings effectively and efficiently

  • Editing skills with strong attention to detail

  • Strong oral and written communication skills

  • Proficient critical thinking skills to work autonomously, when necessary, with clear outcomes and objectives

  • Bachelor's degree preferred, with specialization in marketing, communications, English, journalism, business, analytics, or related field

  • 2+ years of relevant work experience

  • Experience working with Microsoft Office Suite

Values Inherent to Success in the Position: 

First and foremost, Brief Media is a team comprised of individuals who value, embrace and treasure pets. They cognitively see the world as a better place when animals are in it and recognize the human:animal bond as one that provides immeasurable benefits to people and pets alike. 

PASSION: We have passion for WHAT we do because we unequivocally believe in the WHY. Our people are energetic, spirited, with fire in their souls.   

INTEGRITY: With strong moral compasses to guide them, our team chooses to do what’s right for the profession, for the company, for our clients, for each other and for themselves…even when no one is watching. 

IMPROVINGALWAYS: We believe in challenging conventional thinking in order to make it better. Our team strives for transformative innovation: every product, every process, every person, every day.

GO THE EXTRA MILE: Our best quality and effort isn’t what comes easy. It is that which requires drive, commitment, sheer willpower…and then, just a little bit more.  

VERSATILITY: We not only like change, we embrace it by regularly adapting our skill sets in order to lead innovation in the veterinary profession. 

TEAMWORK: We are one team with one purpose, one vision, one focus, one goal.

Apply Now: 
Fill out my online form.